Hey, we’re in the fast-paced digital age. Staying traditional in business when there is the need for speed is killing your competitiveness.
Technology should be leveraged, folks. And with its rise, a virtual personal assistant is also becoming a game-changer in the online community. These remote helpers from all across the globe are the perfect solution for better productivity and operation.
Why not? VPAs are highly economical and efficient in times when spending too many resources is wrecking future sustainability.
In this blog post, we’ll explore what a virtual personal assistant is; what they can do for your business and what it means to be working with them.
A virtual personal assistant is a remote professional who is skilled in providing administrative support and other business-related services to business owners and entrepreneurs.
Since VPAs are home-based workers, they enjoy flexible working arrangements and are either hired part-time or full-time, depending on the client’s needs.
They don’t have any problem working on several administration areas where you need support. You can scale them up and down your operation without any sort of drama.
A personal virtual assistant is pretty handy for people suffering from mental health conditions. A personal virtual assistant for ADHD entrepreneurs can make things less challenging for ADHDs who have trouble focusing on tasks.
These remote helpers can delegate tasks, give reminders, conduct research, provide technical support, run personal errands and provide communication assistance.
If you think that a virtual personal assistant can’t do half of what a traditional personal assistant does, who’s right on your heels, you are very wrong.
A personal assistant who’s working remotely can serve your business goals the same way as an in-house PA does, or even better.
Take note: Hiring a virtual personal assistant is way cheaper than hiring a PA. You can work with one for less while getting the same result. It’s actually a pretty smart move, especially for startups on the verge of building.
Here are the many, many tasks handled by a virtual personal assistant.
The typical job of a virtual personal assistant is taking calls and messages on your behalf. Yes, they will be your first line of communication.
With their phone-handling etiquette and strong communication skills, you can keep things professional for your company. This will also help you concentrate on the more important business matters without worrying about who handles your line of communication with stakeholders.
With growing demands, it’s harder to keep track of meetings and appointments. Eventually, you’re going to miss something with your mind hovering over other tasks.
That’s where a virtual personal assistant can be really helpful. They will keep your calendar organized and on point with priorities flagged. They’ll even do back-and-forth communication to make sure everything is in order.
Rest assured, you’ll never miss any important events, with the added bonus of having more time on your hands.
Of course, you need to look at and study industry trends, the competition and the changing target market. You need data to come up with smart business decisions. But the problem is, is that research is excruciatingly tedious in nature.
This is why a VPA is one from heaven, covering your most time-consuming task and keeping you up-to-date on the industry’s news and developments.
Imagine, you get to stay on top of things while growing your business.
The amount of detail and time you need to invest in managing projects is complex and long. Not that you can’t do it, it’s just that there are more pressing matters you need to attend to.
A virtual personal assistant can help and lead certain activities in your project. They can break down tasks, create timelines and monitor progress. Sure enough, you’ll always be in “the know” without missing deadlines.
Your current email situation will probably take you two or three hours to polish. But what can you do? It’s hard to maintain multiple accounts in your already busy schedule.
To sort through your email fast, you can team up with a virtual PA. Categorizing priorities, responding to emails, and deleting unnecessary messages; whatever you need that requires urgent email attention, your virtual personal assistant will keep you posted.
Customer service should be your entire company, that’s how important it is. You can’t put it on the back burner just because you’re too occupied at the moment.
To ease your pain, you can choose to hire a virtual personal assistant and let them do the customer relationship management. From solving customer concerns and lead generation to sales activities, you can trust them to get the job done with raving reviews.
Technically, data entry doesn’t require much of your skills. The only thing hard about it is how painfully tedious it can get.
You can outsource this task that no one in your in-house team or even yourself wants to do to a virtual personal assistant.
Basic inputting information? No problem.
Do you need someone to book appointments? Create meal plans? Do grocery shopping?
Virtual personal assistants may be far away, but that doesn’t mean they can’t help you with personal errands. Whenever you need to complete small tasks in your everyday life, a VPA is at your service. They will step in and even make it fun for you, over the phone.
Visualize what’s it like to have someone picking up your daily repetitive tasks that you loathe doing. That’s exactly what it looks like with a virtual personal assistant.
Everything just flows in the right direction without you having to do so much.
But if you still have trouble daydreaming about that life? We’ll paint a clearer picture for you.
If you can’t run away from the time-consuming daily minutia, you will have a hard time taking the opportunities when they come. And there goes your chance of growing your business to the next level.
You can’t let these little tasks dominate your office life. Taking on a virtual personal assistant, you’ll have more focus on the important tasks in your company and be actually productive.
Remember, productivity doesn’t equal being busy, it’s getting more work done.
The truth is, there are daily tasks that give you dread when you think about them. Bookkeeping, for instance, is commonly the most unwanted task.
If you decide to outsource the less productive but essential task to a virtual personal assistant, you can dedicate more time to things that excite you.
Working with a virtual personal assistant is like having someone who shadows your every move. They understand you and keep you in line so you don’t go astray.
The best thing about this whole setup is that they don’t cost much to hire while giving the same effect as that of an executive assistant.
Right when you’re about to outsource tasks to someone else, you’re faced with a dilemma: A personal assistant or a virtual assistant?
A virtual assistant is a self-employed professional who offers services to businesses from a remote location.
On the other hand, a personal assistant is an in-house professional who provides assistance on a wide array of administrative and personal tasks.
At work, VAs primarily focus on administrative tasks such as data entry and travel bookings, whereas a PA handles the same administrative activities plus the personal needs of the employer.
You heard that right — a personal assistant takes a step further by managing certain tasks that are beyond the office. And this is perhaps one of their biggest differences.
Some of these personal errands include the following:
Additionally, virtual assistants are hired on a “need” basis. They’re not actually employees but contractual workers with flexible contracts. Conversely, personal assistants are in-house workers who go to a physical workplace and enjoy compensation benefits.
Gone are the days when you have to spend nights in the office doing the same menial tasks for who knows how long.
Finally, you can go about your schedule and make your high-value projects a priority without getting sidetracked by the little things.
All thanks to a virtual personal assistant, you can be your own boss and lead the company.
So, get yours today!