Administrative assistants support managers and employees by assisting with daily office needs. They can make travel and meeting arrangements, prepare reports, and maintain filing systems.
Responsibilities
- Answer and direct phone calls.
- Schedule appointments.
- Plan meetings and take detailed notes.
- Write emails and letters.
- Help prepare monthly and/or annual reports.
- Keep a well-maintained filing system.
- Update office policies.
- Order supplies and renew subscriptions.
- Maintain contact lists.
- Book travel arrangements.
- Submit expenses and reconcile accounts.
- Act as the point of contact for clients.
- Coordinate with other administrative assistants to handle requests from senior staff.
Minimum requirements
- Working knowledge of office management softwares
- Proficiency in MS Office Suite
- Excellent time management skills and ability to set priorities
- Attention to detail
- Excellent written and verbal communication skills
- Strong organizational and multitasking skills
