Virtual Private Assistant: Stepping Into the Right Direction

Read and explore the ways the best productivity apps in 2024 can revolutionize the way you work—from sharing documents to collaborating in real-time.

The work is piling up, and you’re smart enough to realise you need extra hands. There’s only one problem, though: hiring an assistant is costly.

Introducing a virtual private assistant. A personal assistant who can take care of your most boring (time-consuming) tasks of the day while operating remotely.

In this day and age, with full-on digital mode, you can’t find a better arrangement to get the support you need without breaking the bank. Here’s why.

What Are the Duties of a Virtual Assistant?

So, what kind of tasks can a virtual assistant do for you?

Here are some time-consuming chores that you can outsource to your private assistant who’s serving remotely.

Personal Tasks

Do you need someone to plan your travels? What about setting appointments? Whatever small tasks in your daily life that burdens you, you can ask a virtual assistant to take over. This is how you regain control of your time and do the things that only you can do.

Research

How much time do you spend on research? According to the study conducted by Funnel, marketers spend 24% of their time gathering data, 19% cleaning the collected data and about 18% on data presentation.

Seeing these numbers, does your in-house team have any time left for core marketing operations?

Research takes time, but you see, many of these research-related tasks can be streamlined. With a virtual assistant, you can expand your company’s research capacities. They can speed up the process while still delivering quality results. This gives you valuable insight to make informed business decisions.

Calendar Management

Calendar management is important so nothing falls through the cracks. But it’s difficult to maintain an effective calendar when you’re juggling tasks every day.

It’s easier to stay on top of things with a virtual private assistant on your side. They can create professional day planning so you can strike the perfect balance between work and life.

Data Entry

This task is perhaps your least favourite thing to do in a day. Well, if you don’t want to deal with it, you can pass it on to a virtual assistant. They can keep your data organised and updated while you get to venture into activities, you’re passionate about.

This is how you complete more work and achieve more with your time.

Phone Answering

Your virtual personal assistant can take your calls and place them. They can be your first point of contact with your audience and be your ears to the world. This is one of the best ways to leverage VAs, allowing you to occasionally step away from work while still keeping you in the loop.

Small Business Bits and Pieces

What small business challenges are you dealing with right now? Do you need help with accounting or editing videos? Hiring a virtual assistant with flexible contracts is a great way to receive the help your business needs without heavy financial consequences.

You can scale operations and have everything you need to maintain a seamless workflow.

What’s it Like to Work with a Virtual Private Assistant?

Stop daydreaming about what it would be like to have someone doing the little things for you; a virtual assistant is just a click away.

Wondering how they might improve your work life? Here’s how:

Getting Rid of Distractions

You can eliminate the distractions that keep you from dedicating time to your professional and personal life. From travel planning to email management, your VA can take care of the less productive tasks so you can do actual work.

Maximising Productivity

If your attention is focused only on menial tasks that often dominate your daily schedule, you can’t create useful outputs. You need to work on the important tasks so you can improve the way you run your business and life.

Becoming the Boss

What’s your job as the boss of the company? Clearly, it’s not to manage data or respond to emails, right? Your responsibility is to develop business plans and make strategic partnerships.

All aspects of your life that aren’t as crucial as those can be outsourced to a virtual assistant. VAs can fill in the gaps in your daily office operation to ensure seamless workflow—for just half the price of hiring full-time employees.

The Top Benefits of Hiring a Virtual Private Assistant

Already sold on the unique powers of virtual assistant services? If you still need more convincing as to why they’re better than onsite admin assistants, take a closer look at what a VA brings to the table.

The Cost Factor

The truth is full-time personal assistants are a luxury that startups and small business owners can’t afford. Why? Because it’s really expensive—from the fixed salary and compensation benefits to the office equipment—the expenses add up really fast.

So, what about a virtual private assistant? Well, you can get the same quality service without draining your resources.

You can save 31% on the average salary that goes toward the benefits and not the actual productive hours of your assistant.

Finally, you can do what big companies with bigger budgets can accomplish without the cost scaring you away.

VAs only get paid for the productive hours they worked, per hour or project. They come with flexible contracts so you don’t have to worry about heavy expenses.

Doing Things that You Were Never Able to Do Before (Higher Productivity)

It’s not just because remote assistants are becoming popular these days that entrepreneurs are vying for their services. Many business owners, big or small, love the idea of not having to deal with high operating costs.

You can work with your virtual assistant around a flexible schedule that is based on your current business needs. Plus, you only pay for the work that has actual results.

On top of that, remote workers don’t go to a physical central office, which means they don’t commute. They spend more time completing tasks than sitting in traffic, saving precious hours every day.

With VAs in your corner, you have a direct link between the worked hours you compensated and the productivity you experience.

No more guesswork because you immediately see the results of those hours you paid for.

What Is the Difference Between a Personal Assistant and a Virtual Assistant?

What separates a personal assistant from a virtual assistantis that the former goes to a physical location where they directly perform their tasks. PAs work is more hinged on personal and administrative tasks.

Meanwhile, VAs operate from anywhere, anytime. They manage a diverse set of routine tasks that focus on admin, technical and creative work.

From the report conducted by Gartner, around 60% of companies outsource remote professionals to handle their escalating workload.

This isn’t surprising at all since many firms and entrepreneurs are seeking cost-effective and flexible staffing solutions where VAs obviously excel.

Who Do You, Choose VAs or PAs?

The choice depends on several considerations: your needs, budget and the type of support your business demands. If the position requires staff to be physically present, personal assistants are the better option.

However, between the two, virtual personal assistants are still the wiser choice when you need expertise under flexible arrangements without heavy operating costs. This is especially critical in a digitally propelled business landscape.

How to Hire a Virtual Assistant with VAV!

Are you onboard with delegating to an online assistant? Here’s our 3-step strategy for hiring a virtual assistant who can meet and exceed your expectations.

Project analysis

Reach out to us, and let’s talk about your needs and expectations. By understanding them, we can determine the skills and experience that align with your needs and secure a perfect match.

Interview

Our team of experts will thoroughly evaluate the fitness of our top candidates for the position.

You will be part of this process; you will be allowed to engage with our top prospects and assess their attributes and personality. Do they fit your company culture or working style?

Rest assured, by the end of the interview, we will find the right candidate for you.

Training and Onboarding

We will help you connect with your new assistant. After placement, our team will assist in integrating your chosen VA into your company, helping them understand the position and what’s expected of them.

VAV will also provide training to enhance your assistant’s skills so they can better perform.

Wrapping Up!

The growing popularity of virtual assistant services is telling of the increasing reliance on remote professionals.

And although virtual personal assistant AI is also making an impact on modern-day business, human remote assistants remain superior.

Remember, bringing a virtual private assistant into the fold is not a sign of weakness or an added expense. It’s investing in a productive, sustainable future.

Take your business to new heights! Book a consultation with VAV!